Step by Step Guide: How to Replace a Lost Passport

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Two of the most common questions I receive about the passport process are how to get a replacement passport and how to get a child passport for a child with one parent absent.

As someone who loves to travel and values the freedom to explore the world, I’ve realized how crucial it is to stay on top of passport rules and regulations.

With the political climate in shambles, the demand for passports has skyrocketed, leading to longer processing times and stricter guidelines.

If you’re planning to escape the US in 2025, having an up-to-date passport is a non-negotiable must-have.

But with all the rules, fees, and options, navigating the process can feel overwhelming. Don’t worry—I’ve got you covered!

Whether you need to apply for your first passport, renew an old one, replace a lost or stolen passport, or take advantage of the new online renewal portal, here’s everything you need to know.

As of 2024, over half of Americans have a passport, with the exact percentage varying between estimates:

• 51%: According to USA Today, 51% of Americans have a passport. 
• 48%: According to the US Department of State, 48% of Americans have a passport. 
• 42–47%: According to Rustic Pathways, 42–47% of Americans have a passport

How to Apply for a Passport

Who Needs to Apply?

If this is your first time getting a passport, your previous passport was lost or stolen, or your old one expired more than 15 years ago, you’ll need to apply for a new one.

Steps to Apply:

1. Fill Out the DS-11 Form:
   • You can complete it online and print it or fill it out by hand.
   • Do not sign it until instructed to do so during your appointment.
2. Gather Your Documents:
   • Proof of U.S. Citizenship: This could be your birth certificate, naturalization certificate, or an old passport if you’re replacing it.
   • Photo ID: Examples include a driver’s license or government-issued ID.
   • Photocopies of Your Documents: Make a photocopy of your proof of citizenship and photo ID (front and back).
3. Get a Passport Photo:
   • Photos must meet strict guidelines (e.g., no smiles, plain white background, and specific size requirements). Many pharmacies and photo studios offer passport photo services.
4. Schedule an Appointment:
   • First-time applicants must apply in person at a passport acceptance facility, such as a post office or courthouse.
5. Pay the Fees:
   • Passport book: $130 (adults) or $100 (minors under 16).
   • Execution fee (for first-time applicants): $35.
   • Expedited service: $60 if you need it faster.
6. Processing Time:
   • Standard: 8–11 weeks.
   • Expedited: 5–7 weeks.

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How to Renew a Passport

Who’s Eligible?

You can renew your passport by mail or online if:

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• Your passport isn’t damaged.
• It was issued within the last 15 years.
• It was issued when you were 16 or older.
• Your name hasn’t changed (or you can provide legal documentation for a name change).

Steps to Renew by Mail:

1. Fill Out the DS-82 Form:
   • Download and print it from the U.S. State Department website.
2. Include Your Most Recent Passport:
   • Send the actual passport, not a copy. It will be returned with your new passport.
3. Provide a New Passport Photo:
   • Follow the same photo guidelines as above.
4. Pay the Fees:
   • Passport book renewal: $130.
   • Add $60 for expedited service if needed.
5. Mail Your Application:
   • Use the address on the form for either routine or expedited processing.
6. Processing Time:
   • Standard: 8–11 weeks.
   • Expedited: 5–7 weeks.

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How to Replace a Lost or Stolen Passport

Steps to Replace:

1. Report the Loss or Theft Immediately:
   • Fill out the DS-64 form to officially report your passport as lost or stolen. You can do this online or by mail.
2. Apply for a New Passport:
   • Fill out the DS-11 form (same process as a new passport application).
   • Provide proof of identity and citizenship.
3. Pay the Fees:
   • It is the same as a new passport: $130 for the book and $35 for the execution fee.
   • Expedited service is available for $60.
4. Tips:
   • If you’re traveling soon, contact the National Passport Information Center or visit a regional passport agency for emergency services.

What to Do If You’ve Lost Your Passport Before a Trip?

After you have canceled your passport, your next step should be to apply for a new one.

If you’re in the United States, you’ll need to use Form DS-11, which is specific to missing passports. This must be done in person at a passport acceptance facility (including some post offices), where documents are processed and then mailed to a passport office.

You can make an appointment online, but if you have travel plans within three weeks, it is better to go to a passport agency, which can handle the application on the spot or at least within a few days.

What to Do If You’ve Lost Your Passport While In a Foreign Country

Same as above  – Immediately report the passport missing, then visit the nearest U.S. embassy or consulate.

You may have to travel to a different city within that country to locate the nearest embassy. To return to the United States, you must apply for and receive a new passport.

When visiting the embassy, bring a passport photo, government-issued identification (like a driver’s license), proof of U.S. citizenship (always, always have a photocopy of your passport and driver’s license when traveling out of the country), and your travel itinerary.

If you have lost both your passport and driver’s license and you don’t have a copy you will be up the creek without a paddle.

I recommend keeping photocopies of your documents somewhere you access.  I suggest printing two copies and keep one in your luggage and one copy on your person along with images on your phone and in your Google Drive.

Two forms must be completed for an in-person application overseas: DS-11 and DS-64. One of the forms includes a statement on the circumstances of how and where you lost your passport.

The following list identifies a number of documents/items you should take with you to the embassy/consulate.

Even if you are unable to present all of the documents, the consular staff will do their best to assist you to replace your passport quickly. 

Please provide:

• A Passport Photo (one photo is required; get it in advance to speed the process of replacing your passport)
• Identification (driver’s license, expired passport, etc.)
• Evidence of U.S. citizenship (birth certificate, photocopy of your missing passport)
• Travel Itinerary (airline/train tickets)
• Police Report, if available
• DS-11 Application for Passport (may be completed at the time of application)
• DS-64 Statement Regarding a Lost or Stolen Passport (may be completed at the time of application)

Statement Regarding a Lost or Stolen Passport:

When you report the loss or theft of your passport, you must complete a statement describing the circumstances under which it was lost or stolen.

You can use the U.S. Department of State form DS-64 for this purpose. 

Police Report:

A police report is not mandatory but can help confirm the circumstances of the loss or theft.  I encourage you to report the loss or theft of your U.S. passport to the local police in the country where the loss or theft occurred.

However, don’t spend time obtaining a police report if doing so will cause you to miss a flight or delay your travel unreasonably.

The normal passport fees are collected from applicants for replacement passports.

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Online Passport Renewal

The U.S. State Department has rolled out a new online passport renewal process, making it easier than ever for eligible travelers to renew from the comfort of their home.

Who Can Renew Online?

You can renew online if:

• You’re 16 or older.
• Your passport was issued within the last 15 years.
• Your name hasn’t changed.
• Your passport is undamaged and still in your possession.

How to Renew Your Passport (My Experience with the Online Portal)

Let me tell you, renewing my passport online was such a game-changer! I didn’t even have to leave the house, and the whole process was quick, easy, and surprisingly stress-free.

Here’s exactly how it went for me and trust me, if I can do it, you can too.

First, I created a MyTravelGov account, which only took a few minutes. Once I logged in, the online renewal portal walked me through everything step by step. The best part? I didn’t have to dig through stacks of paperwork or worry about making copies.

For the photo, I just grabbed my phone, stood in front of a plain white wall in my house, and snapped a picture.

The key is making sure there are no shadows and following the guidelines (no smiles, no filters—this isn’t Instagram!).

Once I was happy with the photo, I uploaded it directly to the portal, and it was instantly accepted.

Next, I filled out the renewal application online. It was super straightforward, and all the information was right there from my old passport.

After double-checking everything, I paid the $130 fee (plus the optional $60 for expedited service because I wasn’t taking any chances) and hit submit.

The system even gave me clear instructions for mailing my old passport back, which I did the next day.

Here’s the best part: within three weeks, my brand-new passport showed up in the mail! I couldn’t believe how fast and seamless the whole experience was.

No long lines, no waiting at the post office, and no guessing if my application made it.

If you’re eligible for the online renewal, I 100% recommend it. It’s convenient, efficient, and saves so much time.

So, if you’ve been putting off renewing your passport, don’t wait—this process makes it easier than ever to check it off your to-do list and get ready for your next adventure

Steps to Renew Online:

1. Create a MyTravelGov Account:
   • Visit MyTravelGov to sign up or log in.
2. Complete the Online Application:
   • Follow the prompts to provide information about your current passport.
3. Upload Your Passport Photo:
   • Take a compliant photo and upload it during the application process.
4. Pay the Fees Online:
   • Standard renewal fee: $130.
   • Add $60 for expedited processing if you’re in a rush.
5. Processing Time:
   • Standard: 8–11 weeks.
   • Expedited: 5–7 weeks.

Advantages of Online Renewal:

• No paperwork or mailing required.
• Track your application status online.
• Convenient for frequent travelers.

How to Get a Passport with One Parent Absent

Getting a passport for a minor child when you are no longer married or are not in a relationship with the other parent is a concern for many parents. 

Depending on who is listed on the child’s birth certificate, you may be able to get a passport issued without the other parent’s participation.

When applying for a minor’s passport, both parents are usually required to appear in person along with the child.

Sometimes it is not possible for both parties to appear together.

Here are common scenarios to consider when applying for a passport for a child and what you can do if the scenario applies to your situation:

• Father is not listed on the birth certificate: If the father is not listed on the birth certificate and no court order has been entered establishing paternity, you may be able to obtain the passport without the father’s consent or appearance. You should contact your local passport agency to be sure before appearing in person.
• Both parents listed on the birth certificate and agree to sign for the passport, but one party cannot appear in person to apply:
• If both parents agree to have the child’s passport issued, but one cannot appear in person to apply for the passport, the parent who cannot appear can execute a specific affidavit giving the other parent consent to apply for the passport in his/her absence.
• This affidavit is only valid for a limited period of time, so as soon as the consent is signed, it is best to visit your local passport agency immediately. Otherwise, you may need to have the other parent execute another consent form.
• Father is listed on the birth certificate but refuses to cooperate in obtaining a passport or cannot be found:
• If the father is listed on the birth certificate but does not agree to obtain a passport for the child or cannot be found, you may be able to obtain a court order that gives you the right to apply for the passport in his absence.
• If he cannot be found, you may also be able to submit a form explaining the reasons why the father’s consent cannot be obtained when applying for the passport.

If a parent refuses to sign a passport application, you may be able to get around it but you will have to hire an attorney. 

The law is clear and is designed to protect against international parental child abduction

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Tips for a Smooth Passport Experience

• Plan Ahead: Apply or renew at least six months before your travel date.
• Double-Check Requirements: Make sure your documents and photos meet the guidelines.
• Use Expedited Services If Needed: If you’re in a hurry, the extra $60 can be a lifesaver.
• Monitor Your Status: Whether you apply in person, by mail, or online, you can track your application at passportstatus.state.gov.

Passport Checklist

For a New Passport Application

• DS-11 Form: Completed (do not sign until your appointment).
• Proof of U.S. Citizenship:
  • Original birth certificate, naturalization certificate, or previous passport.
• Proof of Identity:
  • Valid driver’s license, government-issued ID, or military ID.
• Photocopies:
  • Front and back of ID and proof of citizenship.
• Passport Photo:
  • 2” x 2” photo that meets all U.S. State Department requirements.
• Payment:
  • $130 for passport book (adults); $100 for minors under 16.
  • $35 execution fee (mandatory for new applications).
  • Additional $60 if expedited service is required.
• Appointment Scheduled:
  • At a passport acceptance facility (post office, courthouse, etc.).

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For a Passport Renewal

• DS-82 Form: Completed.
• Old Passport: Include your most recent passport (it will be returned).
• Passport Photo:
  • 2” x 2” compliant photo.
• Payment:
  • $130 for passport book.
  • Additional $60 for expedited service, if needed.
• Mailing Envelope:
  • Send to the address specified on the form (routine or expedited processing).

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For Replacing a Lost or Stolen Passport

• DS-64 Form: Completed (to report the loss or theft).
• DS-11 Form: Completed (for a new passport).
• Proof of U.S. Citizenship:
  • Original birth certificate or naturalization certificate.
• Proof of Identity:
  • Valid photo ID (e.g., driver’s license).
• Photocopies:
  • Front and back of ID and proof of citizenship.
• Passport Photo:
  • 2” x 2” compliant photo.
• Payment:
  • $130 for passport book (adults); $35 execution fee.
  • Additional $60 for expedited service, if needed.
• Appointment Scheduled:
  • Visit a passport acceptance facility.

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For Online Passport Renewal

• Eligibility Verified:
  • Passport issued in the last 15 years and undamaged.
  • Name unchanged (or with supporting documentation).
• MyTravelGov Account Created:
  • Log in to the State Department portal.
• Online Renewal Application Completed.
• Digital Passport Photo:
  • Meets all requirements and uploaded during the process.
• Payment Submitted:
  • $130 for renewal fee.
  • Additional $60 for expedited service, if needed.

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Extras

• Check Processing Times:
  • Standard: 8–11 weeks.
  • Expedited: 5–7 weeks.
• Track Application Status:
  • Use passportstatus.state.gov.
• Plan Ahead:
  • Apply at least six months before travel.
• Expedited Service:
  • For emergencies or urgent travel, contact a regional passport agency.

Final Thoughts:

One of the biggest takeaways is to start early. Processing times can be longer than expected, especially during peak travel seasons or in years when international travel surges.

By applying well in advance, you can avoid unnecessary stress and costs associated with expedited services or last-minute appointments.

Another key tip is to double-check everything. From ensuring your photo meets the strict requirements to including all necessary documents, small mistakes can cause big delays.

If you’re renewing online, make sure your digital photo is compliant and your MyTravelGov account is set up properly. Taking a few extra minutes to review your application can save you weeks of waiting time.

The new online renewal portal is a game-changer for frequent travelers. If you’re eligible, it’s a convenient, paperless option that lets you handle the process from the comfort of your home. No more mailing forms or waiting in line at the post office!

However, if you’re applying for the first time or replacing a lost or stolen passport, you’ll still need to handle things in person—so be prepared for that.

Finally, emergencies happen, and sometimes travel plans don’t give you the luxury of waiting weeks for your passport.

If you’re in a time crunch, know that expedited services and regional passport agencies can help, but they come at an extra cost. Planning ahead whenever possible will save you time, money, and unnecessary headaches.

At the end of the day, understanding the passport process and staying on top of your travel documents is a small investment in making your trips as seamless and enjoyable as possible.

So whether you’re dreaming of sipping wine in Tuscany, exploring ancient temples in Thailand, or relaxing on a Caribbean beach, having your passport ready will bring you one step closer to making those dreams a reality. Safe travels! 🌍✈️

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